EDF - Supply and Delivery of Motor Vehicles to Chilungamo Programme Beneficiary Institutions

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Страна: Малави
Язык: EN
Номер: 6153995
Дата публикации: 12-12-2017
Источник: TED

Описание

1.Publication referenceEuropeAid/139299/IH/SUP/MW

2.ProcedureInternational Open

3.Programme title11th EDF – Chilungamo (Justice and Accountability) Programme

4.FinancingFinancing Agreement MW/FED/2016/038-584

5.Contracting authorityThe Government of the Republic of Malawi represented by the Ministry of Finance, National Authorising Officer (NAO) of the European Development Fund (EDF), Capital Hill, Post office Box 30049, Capital City, Lilongwe 3, Malawi

6.Description of the contract1.1 The contract is for supply and delivery of 11, 4 x 4 station wagon motor vehicles, 3 twin cab motor vehicles and 2 saloon motor vehicles to Chilungamo Programme Beneficiary Institutions (BIs).

7.Number and titles of lotsThis tender procedure is divided into 3 lots as follows:Lot 1Item No.: 1Description: 4 x 4 Station Wagon Motor VehiclesQuantity: 11Lot 2Item No.: 1Description: 4 x 4 Twin cab Motor VehiclesQuantity: 3Lot 3Item No.: 1Description: Saloon Motor VehiclesQuantity: 2

8.Eligibility and rules of originParticipation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in one of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see also item 22 below). Participation is also open to international organisations. All goods supplied under this contract must originate in these countries. All supplies under this contract must originate in one or more of the above countries.

9.Grounds for exclusionTenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.Number of tendersTenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.Tender guaranteeTenderers must provide a tender guarantee of 4 200 EUR for Lot 1, 1 300 EUR for Lot 2 and 450 EUR for Lot 3 when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.Performance guaranteeThe successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visitNo information meeting is planned.

14.Tender validityTenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

15.Period of implementation of tasksThe period of implementation will be 90 days from the date of the last signature on the contract to the date of provisional acceptance.

16.Selection criteriaThe following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:1) Economic and financial capacity of tenderer (based on i.e. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.Criteria for legal persons:(a) The average annual turnover of the tenderer of the past year (2016) must exceed the amount of the bid; and(b) Current ratio (current assets/current liabilities) must be at least one during the past year (2016). In case of a consortium, this criterion must be fulfilled by each member.Criteria for natural persons:(a) The average annual turnover of the tenderer of the past year (2016) must exceed the amount of the bid; and(b) The financial situation of the tenderer should not be in deficit, after taking into account debts, at the beginning and end of the past year (2016).2) Professional capacity of tenderer (based on i.e. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.Criteria for legal persons:(a) The tenderer must be a registered firm;(b) At least 3 staff should be currently working for the tenderer in fields related to this contract; and(c) At least 20 % of all staff working for the tenderer this year in fields related to this contract is permanent.Criteria for natural persons:(a) The tenderer must be a registered entrepreneur.(b) Is currently working /has worked during the past year (2016) as manager/team leader with 3 collaborators in fields related to this contract.3) Technical capacity of tenderer (based on i.e. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.Criteria for legal persons:(a) The tenderer has delivered supplies under at least 2 contracts each with a contract amount of at least 50 % of the bid in fields related to this tender which were implemented during the past year: (2016).Criteria for natural persons:(a) The tenderer has delivered supplies under at least 2 contracts each with a contract amount of at least 50 % of the bid in fields related to this tender in the past year (2016).This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.Capacity-providing entitiesAn economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.Award criteriaPrice.

18.How to obtain the tender dossierThe tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomeThe tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.Tenderers with questions regarding this tender should send them in writing to:The Head of NAO Support Unit, Ministry of Finance Annex Building, Capital Hill, Post Office Box 30049, Capital City Lilongwe 3, MalawiEmail: nao@naosupportmw.org(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers" questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Deadline for submission of tendersAll tenders must be received at the NAO Support Unit Offices, Ministry of Finance — Annex Building, Capital Hill, PO Box 30049, Capital City, Lilongwe 3, Malawi — before 10:00 hours Malawi time on 12.2.2018 by registered mail with acknowledgment of receipt or hand-delivered against receipt signed by the Head of Unit or his representative.Any tender received by the Contracting Authority after this deadline will not be considered.

20.Tender opening sessionTenders will be opened in public at 10:15 hours Malawi time on 12.2.2018 at NAO Support Unit conference room, Capital Hill, Ministry of Finance – Annex Building, Lilongwe 3, Malawi.

21.Language of the procedureAll written communications for this tender procedure and contract must be in English

22.Legal basis(1)Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.(1) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).

23.Additional informationNot Applicable.